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Scheduling
One platform to schedule every clinician, manage swaps, PTO and sick time, track hours and keep teams talking — built for US hospitals and health systems.
Thu, Oct 1, 2026 · 4 West Med-Surg
Ratio 1:5 · 4 RNs requiredOpen shift
Day RN · Night CNA
Sarah Okafor
RN · Nurse Manager
Grace Miller
RN · Charge Nurse
Liam Carter
RN · Charge Nurse
Hannah Brooks
RN · Med-Surg
Priya Patel
RN · Med-Surg
Daniel Hughes
RN · Med-Surg
Aisha Johnson
RN · Med-Surg
Ellie Watson
LPN
Joseph Ramirez
CNA
RNs on duty vs required
Capabilities
Build schedules around patient acuity and clinical activity, not just headcount.
Staff request swaps; managers approve in one tap with compliance checks built in.
Clinicians track hours from their phone and timesheets flow straight to approval.
Log sick calls, PTO and FMLA with reasons, documents and audit trail.
Shift notes and conversations live next to the schedule, not in scattered inboxes.
Schedule physicians, APPs and call coverage alongside nursing in one view.
Approvals
Managers see both clinicians, the shifts involved and any rule conflicts before approving — no spreadsheets, no phone tag.
Approve shift swap?
Hannah Brooks and Daniel Hughes agreed to swap. Checks re-run against the live schedule.
DAY · 7:00a–7:30p
Fri, Oct 2 · RN Med-Surg
Daniel Hughes
DAY · 7:00a–7:30p
Wed, Sep 30 · RN Med-Surg
Hannah Brooks
Licensure & skills
RN ↔ RN · state license and BLS/ACLS current
Ratios & hours
1:5 maintained · no overtime triggered
Cost
No change — both staff at base rate
Daniel Hughes: 4 consecutive 12s
Within unit policy (max 4)
Absence
Capture sick calls with reason, PTO float pool and return date, keeping coverage gaps visible and records audit-ready.
Log sick call
Grace Miller · Charge Nurse · 4 West
Shift
Reason
Leave type
Return expected
Staff mobile app
Nurses, CNAs and physicians see their schedule, pick up open shifts, clock in and out, request PTO and message their unit — all from one app on iOS and Android.
Calendar
+ PTOSchedule & hours
Sep 202614
Shifts
168
Hours
24
PTO hrs
‹ Sep 21 – Sep 27, 2026 ›
MON
21
TUE
22
WED
23
THU
24
FRI
25
SAT
26
SUN
27
Friday
Sep 25 · 1 item
Charge RN · 4 West Med-Surg
7:00a–7:30p · 12h$744
Calendar
Clocked in · 4 West
06:42:18
Clock outTimesheets
Mon, Sep 21
12.0h
Tue, Sep 22
12.5h
Thu, Sep 24
12.0h
Pay period total · 36.5h
Jobs
Flexzo AI
Night RN · ICU · $62/hr — you're a 96% match
Priya Patel
Can I swap my Sunday 12 with Tom?
4 West Nursing
Two CNAs called out — escalating to float pool
Staffing alert
ICU below safe-staffing ratio
AI agentic outreach
When a sick call or census spike opens a gap, Flexzo AI finds eligible clinicians, reaches out by text, push and email, follows up and confirms the booking — before your staffing office picks up the phone.
Smart matching
License, competencies, ratios and overtime checked
Autonomous outreach
Prioritized waves across internal staff and float pool
Instant booking
Accepted shifts land on the schedule automatically
Flexzo AI · Filling open shift
Thu, Oct 1 · Day RN · 4 West Med-Surg · 7:00a–7:30p
Maria Lopez, RN
Float pool · 3.2 mi · ICU/Med-Surg
James Chen, RN
Per diem · 5.8 mi · Med-Surg
Tasha Williams, RN
Internal PRN · 2.1 mi
Book a demo and see how Flexzo Scheduling can transform workforce planning across your health system.