AFC Rostering
Enterprise e-rostering for Agenda for Change teams
Automate rota creation, manage leave and keep every ward compliant, so managers spend less time on admin and more time on clinical leadership. Integrated with bank and payroll from day one.
Automated rota creation
Safe, fair, compliant rotas, built faster
Build rosters from Resource Templates that define the roles, skill mix and numbers each ward needs on every shift. Automated pattern generation and bulk scheduling turn weeks of rota building into minutes, while the clinical policy rules engine checks every shift as it is placed.
- Resource Templates by ward, department and shift type
- Automated pattern generation and bulk scheduling
- Supervision ratios, rest rules, training protections and skill mix enforced automatically
- Net AfC hours visibility against contracted hours
- Mobile sign-off for faster rota approval cycles
4-week roster · Approved
Safer Staffing 98%| Staff | Mon | Tue | Wed | Thu | Fri | Sat | Sun |
|---|---|---|---|---|---|---|---|
 Aisha Wilson Band 6 RN | E | E | L | O | O | N | N |
 Amelia Roberts Band 5 RN | L | L | O | E | E | O | AL |
 Adam Kelly Band 3 HCA | N | N | O | O | L | L | E |
 Anya Martin Band 7 Sister | E | O | E | E | L | O | O |
Safer staffing and gap control
See every gap before it costs you
Compare planned against actual staffing for every shift, spot gaps early and decide whether they can be avoided. Flexzo recommends safe redeployment from areas with capacity, and only creates a vacancy when one is genuinely required.
- Planned vs actual staffing and safer staffing requirements
- Early gap identification across wards and sites
- Redeployment recommendations based on role, skill, competency and compliance
- Automatic escalation to internal bank before any agency contact
Features
Everything ward managers and rostering teams need
Resource Templates
Define the roles, bands, skills and numbers each area needs, then generate rosters directly from them.
Clinical policy rules engine
Supervision ratios, rest rules, training protections and skill mix built in, with real-time alerts for breaches.
Leave, sickness & availability
Annual leave, sickness and study leave managed against roster rules, allowances and minimum staffing.
Time gates & escalation
Leave, swap and cover workflows with clear deadlines and intelligent escalation to internal bank before agency.
Shift swaps
Staff request swaps in the Employee App and managers approve on mobile, with compliance checked automatically.
AI roster planning
Schedule simulator and scenario modelling to compare cost and coverage trade-offs, plus demand-led rota recommendations.
Redeployment
See which areas are under pressure, which have capacity and who can move safely, including the impact on both areas.
Staff bank integration
Unfilled shifts flow straight to your internal bank, then to Flexzo workers as a second-line bank, before agency.
Timesheets & payroll
Two-way payroll and HR integration, so enhancements and hours are paid accurately with less reconciliation.
Compliance & governance
Real-time alerts for rule breaches, understaffing and expiring credentials, with a full audit trail.
Employee App
Staff view rosters, book shifts and manage leave from their phone, across every roster they work on.
Fairness & safe staffing reporting
Fairness reporting, compliance dashboards and safe staffing returns, from ward to board.
Benefits
What AFC Rostering delivers for your trust
Better rostering is the first step to reducing temporary staffing spend. Flexzo helps you avoid gaps before extra cost is created.
Less time on rota admin
Automated pattern generation and bulk scheduling cut the time spent creating and maintaining rotas.
Fewer clinical rule breaches
Policy rules are enforced as you roster, improving compliance and patient safety.
Fairer shift distribution
Fairness reporting spreads unpopular shifts evenly and reduces rota fatigue across teams.
Lower agency spend
Gaps go to internal bank first, making staffing costs more predictable and reducing last-minute agency use.
Fewer payroll mismatches
Accurate timesheets and two-way payroll integration mean less reconciliation effort.
Better continuity of care
Forward planning and internal escalation keep familiar, skilled staff on your wards.