Medics Rostering
Medical rotas that reflect how care is delivered
Roster consultants, SAS and resident doctors in one place. Manage hours, on-call, rest rules and LTFT working, and handle exception reporting with full governance visibility.
Rota design
Compliant doctor rotas, first time
Build rota patterns from Resource Templates for each specialty and site. Flexzo checks every pattern against the Junior Doctor Contract and EWTD as you design it, and calculates hours, on-call and rest automatically for full-time and LTFT doctors.
- Consultant, SAS and resident doctor rostering
- Junior Doctor Contract and EWTD rules built in
- Hours, on-call, rest rules and working patterns calculated automatically
- LTFT and full-time calculations with pro-rata rota allocation
- Validated plans from Medics Planning become rota patterns with no manual re-entry
 Dr Ali Johnson ST4 Cardiology | Day | Day | Long | Off | Night | Night | Night |
 Dr Ava Perez FY2 | Long | Off | Day | Day | Day | Off | Off |
 Dr Adam Kelly Consultant | Clinic | On-call | Day | Theatre | Off | On-call | Off |
Exception reporting
Exception reports handled properly
Doctors raise exception reports from the app. Educational supervisors, DMEs, HR and the Guardian of Safe Working review and resolve them in dedicated queues, with every decision recorded.
- Hours and missed education reports raised in minutes
- Payment or time off in lieu decisions with enhanced rates applied
- Review queues and escalation for supervisors, DMEs and HR
- Guardian of Safe Working quarterly reporting
Dr Ava Perez
Hours – stayed 2h late, ward round overran
Dr Ali Johnson
Missed educational opportunity
Features
Built for medical workforce teams
Resource Templates
Define rota requirements by specialty, grade and site, and generate rota patterns from them.
All grades in one system
Consultants, SAS, locally employed and resident doctors managed together.
LTFT made simple
Less than full-time calculations and pro-rata rota allocation handled automatically.
On-call board
A live view of who is on call across every specialty and site.
Work schedule compliance
Work schedules issued in advance, with breaches flagged before they reach the rota.
Rota gap identification
See rota gaps across specialties and sites early, and fill them through your medical bank first.
Leave for doctors
Study and annual leave managed against rota cover and minimum staffing levels.
Scenario modelling
Test rota changes against workforce availability and cost before you commit.
Drift alerts
Alerts when live rotas drift from the agreed service plan.
Locum and bank cover
Gaps go to your internal medical bank before agency, reducing locum spend.
Payroll exports
Hours, enhancements and exception payments ready for payroll.
Governance dashboards
Compliance checks, audit trails and board-ready reporting on medical workforce.
Benefits
What Medics Rostering delivers
Clearer control over planned activity, rota gaps, LTFT working and governance.
Less manual rota work
Automated hours and rest calculations replace spreadsheets and manual checks.
Contract compliance
Junior Doctor Contract and EWTD rules are checked as rotas are built, not after.
Fewer cancelled clinics
Rotas built from the service plan keep the right doctors in the right sessions.
Lower locum spend
Early gap identification and internal bank escalation reduce reliance on agency locums.
Safer working for doctors
Transparent exception reporting and rest monitoring support doctor wellbeing.
Clear governance
Audit trails and dashboards give medical workforce leads and the board full visibility.